Resource Management Analyst

• Location: Albany, New York
• Remote: Hybrid
• Type: Contract
• Job #12880

DataStaff, Inc. is seeking a Resource Management Analyst for a long-term contract opportunity with one of our direct clients in Albany, NY.

* This position is hybrid

*Only U.S. Citizens or Green Card Holders

Job Description

The Resource Management Analyst supports staffing operations for a large program by coordinating candidate activities, interview scheduling, onboarding and offboarding, workforce tracking, immigration-related administrative support, and resource management reporting. You will work with hiring managers, staffing vendors, Human Resources, and program stakeholders to maintain accurate records, support staffing activities, and provide timely reporting.

What you'll do

• Maintain accurate candidate tracking records throughout the recruiting and selection process.
• Monitor candidate submissions, interview status, feedback, offers, and anticipated start dates.
• Coordinate with hiring managers and staffing vendors to facilitate timely candidate progression.
• Identify outstanding actions and follow up proactively to minimize delays in filling open positions.
• Maintain organized staffing documentation and update recruiting trackers and reports.
• Coordinate interview schedules among candidates, hiring managers, and interview panel members.
• Manage interview invitations, scheduling changes, and related communications.
• Track interview completion and facilitate timely collection of interview feedback.
• Communicate interview outcomes and next steps to appropriate stakeholders.
• Coordinate onboarding activities for employees and contractors.
• Track onboarding requirements, documentation, background investigation status, system access requests, and anticipated start dates.
• Work with internal teams and staffing vendors to resolve onboarding issues and facilitate timely starts.
• Coordinate offboarding activities, including required notifications, access termination requests, and administrative documentation.
• Maintain accurate records of staff arrivals, departures, and status changes.
• Maintain staffing rosters and resource tracking information across the program.
• Track staff assignments, organizational alignment, employment classifications, start dates, departures, and other workforce changes.
• Reconcile staffing records and identify discrepancies requiring resolution.
• Coordinate with program managers and other stakeholders to keep staffing information current and accurate.
• Support workforce reporting, staffing forecasts, and resource planning activities.
• Track visa expiration dates, extension milestones, documentation requests, and related deadlines.
• Coordinate with Human Resources, corporate immigration teams, managers, and staff to facilitate timely submission of required information.
• Maintain accurate and confidential immigration tracking records.
• Escalate potential delays or issues to appropriate stakeholders.
• Support established corporate immigration processes without providing immigration or legal advice.
• Prepare and maintain recurring staffing reports, dashboards, and status summaries.
• Monitor staffing activities, outstanding actions, and key milestones.
• Provide timely updates to Resource Management leadership and program stakeholders.
• Identify opportunities to improve tracking processes, reporting accuracy, and administrative efficiency.
• Maintain confidentiality and ensure appropriate handling of personnel and candidate information.

What you'll bring

• Bachelor’s degree in business administration, Human Resources, Management, or a related field.
• Equivalent combinations of education and relevant professional experience may be considered.
• 3+ years of experience in resource management, staffing coordination, recruiting operations, Human Resources operations, or a related administrative function.
• Experience coordinating interviews, tracking candidates, and supporting staffing processes.
• Experience maintaining records, staffing rosters, or resource tracking systems.
• Strong proficiency in Microsoft Excel, Outlook, Word, and Teams.
• Ability to manage multiple competing priorities and meet established deadlines.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Demonstrated ability to interact professionally with managers, vendors, and internal stakeholders.
• Ability to handle sensitive and confidential information appropriately.
• Strong follow-through, problem-solving skills, and ability to work independently.
• Proactive and accountable, with strong ownership of assigned responsibilities.
• Highly organized and able to manage detailed information accurately.
• Collaborative and responsive to the needs of program leadership and stakeholders.
• Adaptable to changing priorities and staffing demands.
• Discreet and professional when handling confidential personnel information.
• Committed to process improvement and operational efficiency.

Nice to have

• Experience supporting staffing or resource management activities within a large IT program or government contracting environment.
• Experience coordinating onboarding and offboarding activities for employees and contractors.
• Experience supporting immigration-related administrative processes, including visa tracking and documentation coordination.
• Experience developing staffing reports, trackers, and operational metrics.
• Intermediate to advanced Microsoft Excel skills, including pivot tables, lookups, and data reconciliation.
• Experience working with multiple staffing vendors and coordinating high-volume recruiting activities.

DataStaff offers W-2 employment opportunities with a competitive benefits package. Many of our positions include medical, dental, and vision insurance, plus paid vacation, sick leave, and holidays. Recognizing that many of our assignments are long-term, DataStaff also offers a 401(k) retirement savings plan, with employees becoming eligible after six months of employment.