Sr. Finance and Accounting Admin

  • Location: Queens, New York
  • Type: Contract to Hire
  • Job #5008

DataStaff is in immediate need of a Sr. Finance and Accounting Admin for one of our direct clients in the Queens, NY area for a contract-to-hire opportunity.

This position will require compliance with any COVID-19 vaccination policies that are promulgated by DataStaff, Inc.’s client and/or state, and local laws.


  • Prepare, process, and deliver invoices and payments timely following generally accepted principles and approved company guidelines
  • Assist with any payment issues, questions, or problems regarding invoices
  • Perform research into any payment objections and present them to leadership for determination of actionable steps
  • Prepare and validates financial reports, as needed
  • Place orders for supplies and other items, as needed
  • Manage FedEx shipping and tracking. Perform research into any returned mail and ensure that any correspondence is resent timely
  • Assist with Month-End Close and prepare monthly accruals and invoices
  • Perform weekly MetroCard reconciliation and address inaccuracies
  • Prepare monthly MetroCard audit and transportation reports
  • Perform monthly Gift Card reconciliation
  • Review sub-contractor invoices and ensure accuracy
  • Prepare cost reimbursement invoices and collect support documentation
  • Review and upload cost reimbursement support files to clients
  • Prepare and submit post-payment support documentation files
  • Update cost reimbursement payment tracker
  • Update subcontractor payments to the payment portal
  • Apply payments to appropriate invoices
  • Perform research for unidentified payments for payment to be applied to the correct account.
  • Assist with refund approval, rejection, and void process
  • Maintain invoice tracker and other transaction records
  • Assist with credit card reporting and ensure proper recording of transactions
  • Perform comparisons between data presented in various forms and input information into the accounting system

Required Skills:

  • Bachelor's degree in business, finance, or in a similar field or 4+ years of related work experience
  • Proven work experience as a finance administrator or similar
  • Excellent Excel and data management skills
  • Practical experience with accounting /ERP software

This position is available as a W2 position with a competitive benefits package. DataStaff, Inc. offers medical, dental, and vision coverage options. As many of our opportunities are long-term, we also have a 401k program available for employees after 6 months.

Complete the application form below to Apply for this Sr. Finance and Accounting Admin position today.

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